Your principals win the work, deliver the work, and carry the knowledge all at once.
Independent A/E firms run on the seller-doer model. Your principals are simultaneously your best salespeople, your most critical technical reviewers, and the only people who know what similar projects actually cost. When they step back, the firm's design rationale, client history, and pricing intelligence go with them.
The project from five years ago that perfectly matches the new RFQ cannot be found
Your firm has done this exact building type, this exact client, this exact municipality before. But the fee proposal, the lessons-learned notes, and the subconsultant contacts are buried in a shared drive nobody can search. A shared drive is where good information goes to die.
Proposal knowledge is locked in your principals' minds
Each proposal averages 51 hours. Most of that time goes to hunting for reusable content: project narratives, team resumes, SF330 sections, and fee history. Your principals know where everything is because they wrote it. Nobody else does.
Design rationale and cost history are undocumented
Why did the team choose that structural system? What did that building type actually cost per square foot? How did the last code interpretation go? These answers live in your most experienced people's minds. When they leave, the firm relearns everything from scratch.
Every principal departure is a knowledge loss event
The average AIA member is 54. Your principals carry project history, client relationships, and fee proposal logic that has never been written down. When they retire, the firm loses decades of institutional knowledge with no backup.
The A/E knowledge gap
73%
of small A/E firms have no structured knowledge systems
51
hours per proposal spent searching for reusable content
0
purpose-built tools for A/E firm knowledge capture
2-3
people hold everything your A/E firm actually knows
Every past project, fee proposal, and design decision, searchable in seconds.
As the Zweig Group puts it: "If your firm cannot survive without you, it isn't really a firm. It's a job with overhead." We capture the institutional knowledge that makes your firm win work: project history, design rationale, fee proposal logic, and client-specific standards. Your team searches it in plain English and gets real answers.
- Project history and design rationale captured from drawings, specs, emails, and principal knowledge
- Proposal content library with searchable resumes, project narratives, and SF330 components
- Fee proposal logic and actual project costs preserved across every pursuit and engagement
- Code interpretation precedents and client-specific standards documented for the entire firm
Where A/E knowledge lives today
Searchable A/E knowledge base
Every project, every detail, every fee decision
Cut proposal production from 51 hours to 15.
Your clients hire you for craft and expertise. Our agents handle proposal assembly, project data retrieval, and scope tracking so your principals spend more time on design and client relationships.
- Proposal agent assembles resumes, project narratives, and SF330 sections from your entire project history
- Project intelligence agent surfaces similar past projects, actual costs, and lessons learned for new pursuits
- Scope tracking agent monitors change orders and flags budget variance before it becomes a crisis
- Everything routes through principal review before it leaves the firm
Proposal prep
Your firm runs on knowledge that no system captures. We change that.
We build a searchable knowledge base from your project history, fee proposals, and design rationale, then deploy agents that put it to work every day. Your team asks questions in plain English and gets real answers.